Solutions
TransAccess solutions help end the endless paper chase.
TransAccess makes daily operations smoother and faster while still complying with operational mandates and compliance requirements. The easily scalable solution comes with customization options and no software to install, while delivering instant access to every document in your enterprise. Consider: previously it could take workers an hour to find a file located on-site, or weeks if stored remotely. TransAccess requires only the time it takes to punch in a file number or perform a simple search and hit enter. Simplify the capture, management, security and accessibility of your information; all while working within your own custom business workflow.
The TransAccess suite is split into two modules, which can be acquired separately if only certain functionality is required, or combined for the full range of available features. Additionally, TransAccess is the only scalable web-based solution within any organization that interfaces with the Federal Records Centers (FRCs) of the National Archives and Records Administration (NARA), with all information stored in a secure FedRAMP-compliant data center.
Content Management
The TransAccess Content Management module allows you to store, retrieve, and view any type of file securely online while increasing access and automation, shrinking workloads, and eliminating wasted time. With TransAccess, finding files is just a matter of punching in a file number or performing a simple search. TransAccess pulls up the file instantly – complete with annotations, full version history, audit trail, and more. All that, faster than you can take a sip of coffee.
Store, retrieve, and view any type of file securely
Powerful search and indexing functionality
Shrinks workloads and speeds up timeframes
Records Management
TransAccess transforms physical records management: files that used to take hours to find can be located in seconds from any authorized computer or device, and record requests that formerly took weeks to process and ship can be retrieved, used and returned in a few days. Users can even initiate direct user-to-user file transfer requests, and thanks to state-of-the-art barcode technology, admins and users can continuously track the files in real-time.
Works with any physical items in your organization
Acts as a virtual library for users
Interfaces directly with ARCIS
TransAccess Features |
Content Management Module |
Records Management Module |
|---|---|---|
| TransAccess Features : Manage all of your documents and files in one place with full-text searches, audit reports and user dashboards. | Content Management Module : | Records Management Module : |
| TransAccess Features : Web-based software that works with any web browser and virtually any mobile device, at any time. | Content Management Module : | Records Management Module : |
| TransAccess Features : Upload or add new inventory into TransAccess in seconds through easy user-interface and dashboard. | Content Management Module : | Records Management Module : |
| TransAccess Features : Increase transparency with automatic audit trails and audit reports available on users and document access, usage and changes. | Content Management Module : | Records Management Module : |
| TransAccess Features : Create drag-and-drop workflows to automatically route files where they need to go, when they need to get there. | Content Management Module : | Records Management Module : |
| TransAccess Features : Send bulk emails to all or any group of users. | Content Management Module : | Records Management Module : |
| TransAccess Features : Secure against unauthorized access and misuse with Single Sign On, encryption and role-based access rules. | Content Management Module : | Records Management Module : |
| TransAccess Features : Associate physical box or binder with one or more e-files. | Content Management Module : | Records Management Module : |
| TransAccess Features : Leverage robust version controls to ensure everyone can access the latest version of a document. | Content Management Module : | Records Management Module : |
| TransAccess Features : 99.999% availability guarantee with files stored in a state-of-the-art, certified, FEDRAMP-compliant data center. | Content Management Module : | Records Management Module : |
| TransAccess Features : Eliminate CapEx, OpEx, storage, mailing, retrieval and printing costs associated with paper documents. | Content Management Module : | Records Management Module : |
| TransAccess Features : Interface with NARA’s ARCIS (Archives and Records Centers Information System) with circulation (check-in/out) and inventory functions. | Content Management Module : | Records Management Module : |
| TransAccess Features : Allow multi-source document requests that can be initiated from consumer-to-consumer; any user can request any box. | Content Management Module : | Records Management Module : |
| TransAccess Features : Track physical documents and their status at all times in real-time with easy barcodes and a user-friendly online interface. | Content Management Module : | Records Management Module : |
| TransAccess Features : Customize the request-and-approval process for shipping physical documents to an off-site location. | Content Management Module : | Records Management Module : |
TransAccess Features :
Request a demo to see TransAccess in action. |
Content Management Module : Learn more | Records Management Module : Learn more |